Zeratus Agency Brain - AI-Powered Knowledge Management and Onboarding Automation for Agencies
Zeratus builds AI agents that cut onboarding and internal question time by 50% in 90 days — or we work for free until we do.
Your agency doesn't have a knowledge problem. It has a fragmentation problem.
Most agencies don't fail because of bad talent. They fail because nobody can find "how we do things here" when it matters.
You've probably tried Notion templates. SOP docs. "Just ask in Slack." None of it worked — because fragmentation isn't a tool problem. It's an architecture problem.
- SOPs buried in Notion, Google Docs, Confluence — nobody reads them
- Decisions lost inside Slack threads — impossible to search
- "Can someone send me the doc for X?" happening 10+ times a day
- Seniors becoming walking knowledge bases instead of building
- New hires needing 60–90 days just to stop asking basic questions
You didn't build an agency so you could:
- Re-explain the same process 20 times a quarter
- Lose hours per week digging for links you know exist somewhere
- Watch new hires flounder while seniors are too buried to help
This is exactly what Zeratus fixes.
Agencies that don't systematize their internal brain now will lose their margin in 12–24 months.
Zeratus exists to make sure you're on the winning side of that shift.
The Zeratus Agency Brain: your processes, projects and playbooks in one AI-powered brain.
Zeratus builds you a private Agency Brain: an AI agent that understands how your agency works, how you deliver for clients, and how you onboard, scope, ship and QA work.
"How do we scope a new React Native project?"
"What's our deployment process for Client X?"
"Which proposal did we use for the last fintech client?"
"What's our refund policy for maintenance retainers?"
Instead of pinging a senior and waiting, your team asks the Zeratus Agency Brain and gets:
What Zeratus actually promises
We don't sell you another tool and wish you luck. Zeratus designs, implements and operates the Agency Brain for you.
reduction in internal "how do we do X?" question time within 90 days
faster onboarding: new hires reaching productivity in half the time
reclaimed for seniors to do deep work instead of being human FAQs
If Zeratus doesn't hit the agreed improvement targets by day 90, we keep working for free until we do.
The Before & After
- New dev takes 60–90 days to become autonomous
- Seniors lose 5–10 hours/week to Slack questions
- Knowledge lives across 6 different tools
- Same mistakes repeated every quarter
- Onboarding is a full-time job for someone
- New dev productive in 30 days or less
- Seniors reclaim 20–40 hours/month for deep work
- One internal brain for all processes
- Zero re-explaining standard procedures
- Onboarding runs itself via the Agency Brain
How Zeratus implements your Agency Brain in 3 phases
Mapping & Ingestion
- Map your core processes and "tribal knowledge"
- Connect to Slack, Notion, Google Drive, Git, etc.
- Ingest and organize your SOPs, docs, and key project history
- Identify contradictions, outdated docs and missing flows
A clear map of your current knowledge architecture and bottlenecks.
Agent Design & Rollout
- Design your Agency Brain: prompts, tools, guardrails
- Launch internal Q&A agent (Slack / Teams / web)
- Build role-based onboarding paths (dev, PM, designer, etc.)
- Install feedback loops so your team can rate answers
A live Agency Brain your team can start using every day.
Optimization & Measurement
- Track usage and impact on onboarding time, questions, senior time
- Tune the agent based on real interactions
- Update and restructure your knowledge as patterns emerge
- Deliver a clear before/after report with hard numbers
A tuned Agency Brain, plus measurable ROI so you know it's working.
Who gets the most value from Zeratus
The Zeratus Agency Brain is designed for:
- Software development shops
- Product studios
- Marketing / performance / creative agencies
- Multiple ongoing clients
- Recurring projects or retainers
- At least a few seniors constantly answering "quick questions"
If you:
- Feel onboarding is too slow
- Feel seniors are bottlenecks
- Feel your knowledge is scattered everywhere
…then Zeratus is a good fit.
Why work with Zeratus instead of another "AI tooling" shop?
Outcome-first, not tool-first
Zeratus doesn't sell you a generic AI integration. We anchor every project to a clear outcome (onboarding time, internal question load) and design the agent around that.
Agent-fulfilled, not human-heavy
Zeratus builds agent systems on top of models like Claude Opus 4.5 and others – your Agency Brain isn't a static search box, it's an active assistant that reasons, retrieves and links.
We run it with you, not just hand over a repo
Zeratus doesn't vanish after delivery. We monitor, refine and adapt your Agency Brain as your processes change.
We are an agency, too
Zeratus is not a theory-only AI consultancy. We are operators who've lived the pain of scaling a service business and built our own internal 'Zeratus Brain' first, before offering it to clients.
How Zeratus prices the Agency Brain
Zeratus projects are priced as engagements, not per seat or per token. You're not paying for "access to a tool" – you're paying for a running system that keeps your agency sharp.
Most Agency Brain implementations with Zeratus range between €12,000 and €28,000 depending on team size and complexity — and recoup their cost in reclaimed team hours within the first months.
Coming soon: 5-min Loom walkthrough
"At Zeratus, we reduced internal clarification time by 60% in the first 6 weeks after deploying our own Agency Brain. Now we're helping other agencies do the same."
Turn your agency into an AI-run organization
If you're tired of repeating yourself to every new hire, digging for that one Notion doc you swear exists, and watching seniors drown in "quick questions" – it's time to give your team a brain they can actually trust.